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eDoc FAQs
What is the Max Planck Society eDoc Server?Who can use eDoc? How can I use eDoc? What publication types are stored on the eDoc Server? Why should one self-archive? Why should one self-archive via eDoc? How can I get an eDoc login? How do I submit a paper? Who can change my submission/record? In what format should I upload my full texts? How is the quality management organized? In what way can I re-use the data I have submitted to the eDoc Server? Is data on eDoc properly backed up? How can I enter data on eDoc? What export formats does eDoc support? How can I link to my eDoc collection/institute? How can I create a list of publications of my department?
What is the Max Planck Society eDoc Server?
The eDoc Server serves as the institutional repository of the MPS and therefore stores, archives and presents scientific output of Max Planck researchers, independent of publication types or file formats. The institutes decide what material (peer-reviewed or not peer-reviewed) they want to store and disseminate via eDoc according to their own approach to the communication of research and the practices of their discipline. All documents and material on eDoc are organized in collections.
Documents are submitted to collections and administered there. Responsibilities
and user roles are defined on the collection level. For every collection at
least a moderator and an authority have to be assigned, who are in charge of
the quality control process. Typically the collections correspond to organizational
units (e.g. departments of an institute or research schools), and the head of
this unit defines the policy for the material accepted, e.g. articles and posters,
talks, un-refereed articles and what the rules for the quality assessment shall
be for the collection in question. Anyone who is working for or is affiliated to an MPS institute,
research unit or dependent unit can register as user on eDoc, even if the affiliation
is temporarily restricted. Please contact your local eDoc-Manager for registration
and corresponding rights. As unregistered user you may browse and search the
eDoc Server. Nevertheless, you may see only entries which have passed already
the local quality control of collection moderators and collection authorities.
Please be aware that access to full texts depends on the access level given
by the author and the moderator who is responsible for the respective collection.
For any further information, please contact the
.
As non MPS member you can browse and search the eDoc
Server for research results of the Max Planck Institutes. Please note, that
it is subject of the institute to decide if they want to use eDoc as showcase
for their scientific output or not. The institutes that are displayed in bold
characters have released their data to the public, whereas institutes that are
not displayed in bold currently use eDoc for internal documentation only.
As MPS scientist you have the possibility to:
What publication types are stored on the eDoc Server?
eDoc wants to provide access to all scientific output of Max
Planck researchers, independent of publication types or file
formats. The institutes decide what material (peer-reviewed or not
peer-reviewed) they want to store and disseminate via eDoc
according to their own approach to the communication of research
and the practices of their discipline. Each collection should have
a defined policy which provides explanations on the scope of the
collection (see info link at the right side of the collection
name). All institutes are invited rather than obliged to use the
eDoc Server, which leads to a dynamically growing number of
institutes making full use of the potentials of providing open
access to research results and thus increasing impact of research.
Self-Archiving
Why should one self-archive via eDoc?
Via eDoc, scientists can make their work openly accessible online
with the technological and institutional backing of the Max Planck
Society.
The eDoc Server also provides a quality control mechanism
on institute level, so the research output disseminated on eDoc has undergone
a quality review process in the institutes, as defined in the collection policy.
Nevertheless self-archiving should not be misconceived as self-publishing, as
self-archiving is merely about making research output online available, which
has undergone (or will undergo) a quality control process elsewhere.
The user administration is handled by the local eDoc managers of the institutes. Please
ask the
for contact details of your local eDoc manager.
If you have a login and at least depositor rights on eDoc
you can submit documents on eDoc. After you have logged into eDoc, please click
on the link "new submission'' on the left navigation bar. Before you can start
your submission, please specify what type of paper you want to submit (Article,
Report etc.). According to the publication type you have chosen, you get a mask
with metadata fields you can fill. On the last step of the submission you can
attach one or several full texts to your document and specify the access level
of the document (world wide, MPS wide, Institute wide etc.).
Who can change my submission/record?
Your record can be changed only by authorized persons of your
institute, dependant on the status of the document in the eDoc workflow. If
the record is not yet released, it can be changed by the Metadata Editor, who
checks the metadata on collection level or by the collection moderator and by
the collection authority, who have to accept and authorize the document, before
it is publicly available.
In what format should I upload my full texts?
eDoc supports all known document types. We strongly recommend
uploading PDF files, if the document is a text object. Firstly, because the
search engine on eDoc can search through the content of PDF files. Secondly,
PDF is a commonly accepted format which can be read/viewed on all systems. Nevertheless,
we propose to upload also the source file of a document before it was converted
to PDF. For Software the source and the compiled version should be archived.
All other media types are also welcome.
How is the quality management organized?
Every document on eDoc has to undergo the eDoc workflow. After
the depositor has submitted a document, the moderator checks the document and
metadata submitted to the eDoc collection. Additionally to that the collection
authority reviews the quality of the submitted document. Only if the moderator
and the authority agree on the document, the data is public available.
In what way can I re-use the data I have submitted to the eDoc Server?
On eDoc you have various possibilities to export your data. The
offered formats are: XML, HTML, EndNote Export Format, RIS Format,
BibTeX, RTF and PDF.
Is data on eDoc properly backed up?
The data backup is managed by the GWDG in Göttingen.
The backup complies to today's standards (remote located servers and tape robots
etc.).
You have two possibilities to enter data on eDoc:
What export formats does eDoc support?
eDoc supports the export to: EndNote, Reference Manager, XML,
BibTeX, PDF (citation style), RTF (citation style) or HTML (citation style).
How can I link to my eDoc collection/institute?
Go on browse collections, click on your institute and then
on your collection. Your web browser gives now the exact address of your collection,
e.g.: http://edoc.mpg.de/display.epl?col=62&grp=315.
If you want to link to all data of your institute on eDoc, then replace the
grp="number'' by grp=ALL.
How can I create a list of publications of my department?
In order to get a list of publications of a certain department,
please use the "advanced search'' and select the appropriate MPS unit from the
pull down list. You have now the possibility to print the result set in citation
style or you can put the records in a basket (only if you are logged in on the
system) and export the results to various formats, see question about
re-use of submitted data.
Last changed: 14 March 2006
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