Rules for Automatic Journal Name
As long as no authority
files of journal names (Normdateien) are
integrated into the eDoc system, the
quality of metadata mainly depends on the standardization efforts
implemented by the local depositors and moderators. The integration of authority files
is required to improve the search and retrieval
functions in the eDoc Software.
Modifying the journal name is especially important for imported data
from "Web of Science", where the journal names are capitalized.
The Automatic Journal Name Synchronization
will run every Saturday and check submitted or released records in
working/archival collections, which have been added or updated within
the last two weeks. The eDoc
check the results for "incorrect changes". The rules for data
modification are explained below.
All changed records get a new metadata version including the
version comment "Automatic Journal Name Synchronization". This
that all automatic changes are transparent to eDoc power users which
are able to access the original data entry by clicking the link
"Metadata-history". Please contact the
notice a problematic change or if you would like to exclude your
Institute's collections from the Automatic Journal Name
The principle of the Automatic Journal Name Synchronization is a
headline format, which means that all words of a journal title start
with capital letter. For
example: "ANALYTICAL PHYSICS" will be changed into "Analytical
Exceptions are defined as followed:
a complete list of the defined exceptions, please check the script journalnameupdate.pl.
- Stopwords: We have defined a list of words which should not
start with a capital letter, e.g. "and", "of". If a journal title
starts with a stopword this will be capitalized.
- Acronyms: To avoid the change of an acronym like
for example "MPG" into "Mpg", we have defined a list of acronyms, which
won't be changed by the Automatic Journal Name Synchronization.
- Specialties: This rule excludes words from the
synchronization program, which have to remain as they have been
written, like "eDoc" or AIChE".
- Single uppercase characters: Definition of a set of words
that appears before a single character which needs to be capitalized,
e.g. "Review" for "Review A"
- Blanks: Redundant blanks will be deleted automatically,
e.g. "Journal of Catalysis" -> "Journal of Catalysis"
The latest version of the Automatic Journal Name Synchronization can be
found under the following link: report of
Journal Name Synchronization
If you have suggestions for the script like new acronyms, stopwords
etc. please contact the
Last changed: 21 July 2004
Created by Nicole Kondic and Inga Overkamp